Intake paperwork digitization for dental practices

Do we have to replace Dentrix or Open Dental

No. Your PMS stays. We write the intake fields back into the patient record using the same exports and apis your team already has. If the PMS changes later, we re-point the connector and keep going.

What about HIPAA and the insurance card photo

The form runs on infrastructure you own or a private vps. Patient data and the card image stay inside your stack. We sign a baa where one is required and we keep phi out of any third-party llm call. Ocr runs on a model you control.

How long does this take to stand up

First version live in week one with the link, the form, and a manual handoff. Full build in three to four weeks once the PMS write-back, the ocr, and the clinician flag are wired in.

What does it cost

Fixed fee. No per-form charge, no per-seat pricing, no monthly retainer back to us. You own the code, the form, and the prompts when we hand it off.

What happens with walk-ins who never tap the link

The same form runs on a tablet at the front desk as a kiosk view. The clipboard goes in a drawer. Data still lands in the PMS the same way.

What if the patient lies on medical history

We cannot fix that. What we can do is force the question, store the answer, and route flagged conditions to a clinician before the operatory. The chart shows what the patient said and when they said it.